We have a few basic rules in place that you must read and agree to on joining. We also have a code of conduct for parents and gymnasts and we expect members to understand and act within these codes of behaviour. Below this we have listed the coaches code of conduct what we pledge to you as a club so please read all the way down…
Policies & Codes of Conduct
The following policies, codes of practice and agreements are in force at all times:
- British Gymnastics Safeguarding Policy
- British Gymnastics Safe Environment Policy
- Health and Safety Policy
- British Gymnastics Safe Coaching
- You must be a member of the club, with a valid, paid membership to participate in any sessions for pre school or older ages. For tots you can choose to be a member and take advantage of the preferential prices. Membership costs £12 on joining (on a sliding scale per month) and is renewed on 1st June every year.
- All members who attend pre school or older age classes must also be members of British Gymnastics.
- To secure your place, session fees must be paid one week in advance of the block of sessions via card, BACS, online via class4kids (this has an extra platform fee) or by a monthly recurring standing order. Unlike many clubs we do not make you set up a recurring payment via our system as this would mean increases prices further to cover the costs of the system (as you can see by the additional cost if you do pay via class4kids) however this can mean we have to chase payment much more and so it will be that the child’s place in the class is
now only secured with the full block payment a week in advance or the setting up of a monthly standing order which is at no extra cost. (If you are having problems with fees then please speak to us)
- All children under the age of 11 yrs must be dropped off and collected in person by an adult at the premises. Children over 11yrs can walk down to the car park by themselves but only with a written permission letter, signed by their parent/guardian.
- Appropriate dress must be worn which includes absolutely No jewellery! After the 6 week period following an ear piercing then all earrings must be removed, tape is no longer adequate. Hair must be tied up.
- Clothing – every participant must wear a leotard or t-shirt + shorts or leggings. Absolutely no skirts or denim short to be worn. We go bare feet in the gym but please bring shoes to bring into the gym hall with you for fire safety reasons.
- Food + Drink. Every participant must bring their own water bottle named and with a secure lid to bring into session. We will not issue any cups due to safety with regards to spillages and also mistaken cup sharing. Water or squash only please. No food to be consumed within the gym hall.
- The club will recruit suitable coaches and volunteers to provide a maximum ratio of 1:8. This will often be lower.
- The club will encourage and support the development of coaching expertise through financial support to attend coaching qualifications and the provision of ongoing mentoring, advice and encouragement.
- All staff who require it will have a current DBS and will have attended a safeguarding and child protection course.
Fees and Membership:
- Fees are set at the beginning of each academic year. Club membership fee is £12.
- Recreational class fees are at a rate of £6/hr and are less or more depending on length of class pro rata basis.
- Selected group fees will be discussed upon selection.
- The Club is affiliated Devon and South West Gymnastics and to British Gymnastics. All members of age 3+ must become members of British Gymnastics which is at an annual cost of £13 per year for pre-school and £19 per year for those in full time education.
- This is done direct with British gymnastics *British Gymnastic Membership is a requirement and you will not be able to train without it*
Codes of Conduct – Parents, Gymnasts + Coaches
We are fully committed to safeguarding and promoting the well-being of all members. The club believes that it is important for all gymnasts, coaches and parents associated with the club to show respect and understanding for the safety and welfare of others. Therefore, all are encouraged to be open at all times and share any thoughts. As a member of Axminster Gymnastics you are expected to abide by the following codes of conduct:
- Set a good example by recognising good sportsmanship and performance. Support your child’s involvement, encourage them to learn the rules and participate within them
- Bring and collect your child promptly to and from each session. Children who miss the warm up may not be admitted.
- Share any concerns or complaints about any aspect of the club through the Head Coach + Welfare Officer.
- Endeavour to have good communication with the club and coach (Email, Fb page, text, website) Let us know of any problems. Use correct and properlanguage at all times.
- Participate within the rules and respect all others. Zero tolerance on bullying.
- Wear suitable attire for gymnastics; a leotard or t-shirt and shorts or leggings.
- Absolutely no skirts or denim shorts to be worn. No jewellery and all hair tiedback which can be tied back. No food is to be brought into the gym hall. We go bare feet in the gym but please bring shoes to bring into the gym hall with you for fire safety reasons.
- Bring a drink of water or squash with you to your session, no fizzy drinks allowed.
- Treat all equipment with respect.
- No bad language.
- Treat all coaches with respect.
- Turn up and try your best
- Consider the wellbeing and safety of participants before performance.
- Work with a positive attitude, eager and ready to teach every session.
- Display high standards of behaviour and appearance at all times.
- Make sure all activities are appropriate to the age, ability and experience of those taking part.
- Always report any incidences, referrals or disclosures immediately, following the appropriate guidelines.
- Promote positive aspects of the sport and encourage performers to value all performance.
- Follow all guidelines laid down in your coach’s roles and responsibilities booklet.
Club Pledge – What We Pledge To You
As a club we believe in providing the best environment we can for you to learn gymnastics and to grow as a person. We pledge to do the following:
- To provide suitably trained staff in the technical skills of gymnastics for the level of your child.
- To provide enough staff for the ratios to be at a maximum of 1:8, we aim for 1:6 in all classes (1 coach: 6 children)
- To ensure the staff are trained in other areas; including safeguarding, first aid, positive behaviour management, nutrition, injury rehab and various others. The training will vary from member to member.
- To continue to regularly update our facilities and equipment as is required and as is reasonably possible to improve the experience of all members.
- To provide a clean and safe facility for you to attend.
- To provide the opportunity for achievement in a number of ways; in weekly classes and in optional events, which may be internal and external over an annual period.
- To provide the opportunity for regular feedback and the ability to talk with your child’s coach at suitable times.
- To provide the opportunity for progression for boys and girls of all ages into competitive gymnastics if they have the attributes and the physical skills required.
- To run the club as a not for profit company, as it is legally registered, meaning all profits after costs go back into the development of the club.
Updated on 7th May 2020
Grievance Procedure + Welfare Officer
As per British Gymnastic and good club guidelines we ask that if you have any queries, concerns or complaints about any aspect of Axminster Gymnastics that you contact us directly by speaking to one of the following people:
Head Coach: Emma Rowe
Phone: 01297 599461
Welfare Officers: Andy McHugh / Tori Durrant
Phone: 01297 599461
We will endeavor to answer your question as fully as possible within 3 working days. If your grievance is not able to be resolved informally we can arrange a formal meeting to discuss the matter which will take place at a time agreed to be suitable to both parties. If you feel you cannot speak to either of the above named persons here are some other points of contact you could try:
Another member of the senior club team = Beth Solman, Rachael Moore & Emma James
British Gymnastics Regional Welfare Officer = Michelle Routley firstname.lastname@example.org
Any employee, volunteer or member can be subject to disciplinary procedures for breaking any aspect of the policies relating to the following:
Health + Safety, Safeguarding + Welfare, Social Media, Travel + Transport, Codes of Conduct, Job Roles and Responsibilities.
The procedure for offences will be as follows:
1st Offence – A verbal discussion with Head Coach and help or training on the correct practice.
2nd Offence of the same subject or a Serious Disciplinary matter- A written warning and further help or training on the correct practice.
3rd Offence of the same subject, 2nd Offence of a Serious Disciplinary matter or an act of Gross Misconduct – Dismissal from the workplace or from membership to the club